Let it begin! Pre-season training isn’t just for players. Getting your club’s finances match-fit before the first whistle will save headaches throughout the season.
As the start of the season is upon us here’s 4 things we think you should be thinking about at your club.
You wouldn’t send a team out without training or tactics. Don’t run your club without proper financial foundations either.
1. Make sure you have a budget
Think of your budget as your season tactics sheet. List what money you expect coming in (subs, sponsors, bar takings) and what’s going out (pitch hire, kit, ref fees). Keep it simple – even a basic spreadsheet helps you spot problems before they happen. It’s particularly important to have up to date information to base your budget on.
2. Keep everything visible
Your treasurer shouldn’t be the only one who knows the club’s bank balance. Share monthly updates at committee meetings. When everyone can see the numbers, you’ll get better ideas and fewer surprises. Plus, transparency builds trust with members and parents.
3. Chase those payments!
Late payers drain your club’s energy. Set clear payment deadlines for subs and sponsors and stick to them. Send friendly reminders before payment due dates and consider offering monthly payment plans – smaller regular amounts are easier for families to manage than big lump sums. Using payment solutions like GoCardless or SumUp are great ways to keep on top of things.
4. Use smart accounting and reporting tools
Ditch the shoebox of receipts. Cloud accounting software like Xero connects to your bank, tracks who owes what, chases invoices automatically and creates reports at the click of a button. Yes, there’s a small monthly cost, but the time saved is worth every penny. If you aren’t using digital accounting tools at your club yet they might be your most important new signing.
The bottom line
You wouldn’t send a team out without training or tactics. Don’t run your club without proper financial foundations either. These four basics don’t take long to pull together but protect your club all season long.
Strong finances off the pitch mean you can focus on what matters – developing players and building your community. Get these right now, and you’ll still be celebrating in May, not scrambling for funds.
